Head of DGS office

A. Introduction: 

Job Title               : Head of DGS Office

Department          : Football & Development DGS Office 

Reporting to         : Deputy General Secretary

 

B. Job Scope:

The Head of DGS Office is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

 

Main Responsibilities:

  • Organize and schedule meetings, calendars and appointments
  • Perform review and analysis of special projects and keep the management properly informed
  • Writing of correspondences, coordinating tasks, taking minutes of meetings, recording files, planning of the calendar of meetings and travels
  • Design and implement filing systems and keeping it up to date 
  • Filter emails and provide the Deputy General Secretary with daily summaries about key matters
  • Assist in drafting a master calendar plan for all the activities of the Football & Development office
  • Managing and gathering internal and external information and handle smoothly communication with other internal departments
  • Perform any other duties as entrusted by the Deputy General Secretary

 

C. Qualifications:

Required Education

    • Bachelor Degree required

Work Experience

    • Four working years of experience in similar function
    • Previous position in executive secretariat 

IT Skills

    • Proficiency in MS-Office

Language Skills 

    • Excellent command of written and spoken English and French